Sokaogon Chippewa Community
Position Summary The Human Resource Assistant supports the Human Resource Department, Director and the Chief Executive Officer (CEO). This dual role will provide nearly invisible support, acting with little supervision, is highly self-motivated, flexible, maintains confidentiality, and is capable of prioritizing tasks in a fast-paced environment. Daily attendance is an essential function of this position. Principal Duties *Maintain professional, friendly and accommodating manner at all times. Maintains strict confidentiality at all times. *Coordinate and administer the recruitment process. *Process, prepare and provide backup for all aspects including job posting, applicant information organization, interview scheduling, interview facilitation, and a proper electronic filing of all recruitment documents. *Administer new employee pre-employment tests, reference checks, orientation preparation, and tracking of benefit eligibility. *Assist with the monitoring of staff performance appraisal process. *Maintain and organize personnel records including data entry into various electronic data organization systems. *Assist with the coordination of employee benefit data entry and paperwork. *Arrange complex and detailed travel plans, compile documents for travel-related meetings and prepare travel expense reports. *Take accurate minutes during assigned meetings. *Write and distribute internal and external memos and other communication as assigned. *Assist with arrangement of meetings, events, trainings and conferences. *Participate on the Safety and Wellness committees as HR Representative. *Backup and support the Receptionist. *Organize and maintain many file systems; file correspondence and other records. Additional Duties and Responsibilities *Create and maintain database and spreadsheet files. *Engage in networking activities to ensure awareness of all programs and services available at the organization. *Assure all services are delivered in a culturally sensitive manner. *Continually self-educate and remain up to date with services and programs offered by GLITC to better serve and direct inquiries from internal and external customers. *Participate on various committees outside and within the organization as deemed necessary and appropriate to the position and by the supervisor. *Attend all training sessions and meetings as scheduled. *Attend conferences and seminars to stay current on work related topics as applicable. *Perform other duties as necessary to fulfill the responsibilities of this position. Working Relationships and Scope Reports directly to the HR Director. Daily contact with CEO, CFO, Compliance Officer and Division Directors. Regular contact with all employees throughout the organization for the purpose of gathering and providing information. Frequent contact with outside customers, clients, and the general public.
Required: Associate degree in Office Support/Management, Human Resource management, or related field; with four (4)+ years of experience as an Executive/HR Assistant reporting directly to senior management; or a combination of education and equivalent work experience. Minimum of four (4)+ years of experience advanced Microsoft Office skills, with an ability to become familiar with agency-specific programs and software. Desired: Proficiency in organization, project management and problem-solving skills; with impeccable multi-tasking abilities, interpersonal skills, and a friendly and professional demeanor. Experience with a Native American Tribal organization and/or not-for-profit agency desirable. Individual must possess: excellent verbal and written communication skills; professional demeanor and appearance; problem solving skills; ability to manage time effectively; self-motivation skills; work effectively under pressure and be flexible; ability to build positive work relationships with internal and external customers; ability to interact professionally with a wide variety of people; ability to interpret complex written material; basic math skills; be an independent worker; and maintaining effective working relationships.
To Apply: Preferred method is to apply through indeed.com; search using job posting title or organization name. Otherwise, see the employment page of our website at www.glitc.org for more information. *Only the most qualified candidates will be contacted for an interview. Great Lakes Inter-Tribal Council (GLITC) is an equal opportunity employer that applies Native American Preference as defined in Section 703(i) of the Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000e-2(i). Consistent with the referenced Native American Preference, it is the policy of GLITC to provide employment, compensation, and other benefits related to employment based on qualifications of the job applied for, without regard to race, color, religion, national origin, age, sex, veteran status or disability, or any other basis prohibited by federal or state law. As an equal opportunity employer, GLITC intends to comply fully with all federal and state laws and the information requested on this application will not be used for any purpose prohibited by law. Disabled applicants may request a needed accommodation from the representative of the Human Resource Department, PO Box 9 Lac Du Flambeau, WI 54538 or phone (715) 588-1069 or (800) 472-7207.
For Inquiries & More Information, Please Contact:
Human Resources Director